Annual Board Timeline

* Required

January

  • Board reorganization
  • District in-house orientation for new board members*
  • Board Code of Ethics discussion with NJSBA representative*
  • Review mandatory training requirements for board members
  • Review requirements of the superintendent contract renewal for contracts expiring July 1.* (Superintendents must be given 30 days notice for each year of a contract duration.) See N.J.S.A. 18A:17-15. Title 18 A is the section of state law governing public education.
  • For new board members, financial disclosure forms are due to the School Ethics Commission within 30 days of joining the board*
  • Review preliminary budget numbers with superintendent/chief schools administrator (CSA) and board administrator

February

  • CSA provides an update on progress toward achievement of district goals and objectives
  • Board provides public update on progress toward achievement of board goals and professional development improvement plan
  • CSA reports on teachers meeting definition of highly qualified or evidence of progress toward same
  • CSA/BA provide update on capital projects
  • Meet with NJSBA representative to review superintendent and board evaluation process and set timelines for completion

March

  • Hold public budget hearing / adopt budget*

April

  • Financial disclosure forms to the Ethics Commission for board members elected in April and for all continuing board members*
  • Approve the school health nursing services plan
  • Approve the comprehensive equity plan

May

  • Board reorganization*
  • In-house orientation for new board members
  • Review mandatory training requirements for board members
  • Board Code of Ethics discussion with NJSBA representative*
  • Complete online CSA evaluation forms* (all non-conflicted board members) once CSA has completed his/her goals portion
  • Complete online board self-evaluation form
  • Approve written curriculum that clearly and specifically aligns with the most recent State Board adopted version
  • End-of-year staff review report to board by CSA (All staff: non-tenured, tenured, and administration)
  • Report on compliance of submitting financial disclosure statements to the School Ethics Commission
  • Act on personnel recommendations of CSA

June

  • Schedule closed- session meeting (all non-conflicted board members) to review board members’ evaluations and organize the overall superintendent evaluation narrative (Provide “Rice” notice to superintendent. “Rice” refers to the case that led to the legally-required process of notifying school employees when matters affecting their employment will be discussed privately by the school board.)
  • CSA provides end-of-the-year report on district goals
  • Board provides end-of-the-year report on board of education goals
  • Review and revise as necessary the superintendent evaluation instrument for upcoming year based on goals and objectives
  • Finalize the superintendent’s evaluation and conduct closed session summary conference (all non-conflicted board members); provide Rice notice to superintendent.*
  • Board annual goal-setting retreat
  • Review results of compiled board self-evaluation
  • Board should request contract analysis from NJSBA labor relations staff, for employee contracts ending in June of the upcoming year.
  • Public hearing of the Violence, Vandalism and Bullying Report - Spring

July

  • Board of education approves district and board of education goals
  • Superintendent develops action plans to achieve district goals
  • Board develops action plans to achieve board goals
  • Review and approve staff development plans for next year and the connection to student achievement
  • Review the district mentoring plan
  • Approve board professional development improvement plan
  • Review curriculum writing process and the connection to increased student achievement

August

  • Review progress of all students at key grade levels in mastering the current education standards and on the performance of student subgroups on state tests
  • Approve any additional personnel recommendations for coming school year
  • Annual review of student code of conduct
  • Annual review of memorandum of agreement (MOA) and law enforcement operations for alcohol, other drugs, weapons and safety

September

  • Board approves district and board of education goals
  • Superintendent presents action plans for achievement of district goals
  • Approve the comprehensive maintenance plan
  • Approve the long range facility plan
  • Approve the safety and security plan
  • Board plans for negotiations for employee contracts ending in June of upcoming year

October

  • Public hearing of the Violence, Vandalism and Bullying Report (suggested for this month; by law a board must have a public hearing twice yearly; once between Sept. 1- Jan.1 and again between Jan 1- June 30).
  • Develop budget parameters focusing on student achievement based on strategic planning goals and/or district annual goals
  • Update on curriculum writing/pilots/cycle
  • CSA provides update on progress toward achievement of district goals and objectives
  • Board provides update on progress toward achievement of board goals and Professional Development Improvement Plan
  • Attend NJSBA Workshop
  • Public hearing of the Violence, Vandalism and Bullying Report - Fall

November

  • Approve submission of the NJQSAC Statement of Assurance*
  • Review audit report / approve and oversee the corrective action plan if needed* (Audit report must be approved by board no later than five months after the end of the previous school year.)
  • Review and/or approve Technology Plan

December

  • Review budget priorities, ensure planned purchase of materials and curriculum development support student achievement
  • Negotiations begin if teachers contract ends in June of upcoming year
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